Win2PDF allows the file to be named based on the contents of the PDF file. This can be helpful if the application generating the PDF can't be changed to use the Win2PDF developer interface to name the PDF files.
The Win2PDF content based naming can search the text of a document, and then extract a word following the target search word. It requires that document contains text with a common search word that exists in all PDF files. To see the text searched by Win2PDF, you can create a sample PDF from your application and use the "extract text" feature of the Win2PDF Desktop Application to see the search text of the PDF.
The content search word is specified using the Win2PDF Admin Utility using the "Content Based Naming Search Word" field of the "File Name" tab:
Content Based Naming Search Word
After setting the search word in the Win2PDF Admin Utility, you can enable the auto-name feature and specify the content based name using the "User Defined" field and manually typing in the variable name %PDFAutoNameContentSearch%:
Auto-name Content Based Naming
The %PDFAutoNameContentSearch% can be combined with any of the other user defined variables to add a date and/or time stamp.
As an example, consider a document that contains the following text:
DATE 09 - 05 - 19 HENNEPIN COUNTY SHERIFF'S DEPARTMENT
6600 West 3th St, Ste 116
Owatonna, MN 98901
Doc #: 398277
Affidavit Of Return
Paper #: 194094 To: STATE OF MINNESOTA
If we want to name the PDF based on the "Paper #:" field in the PDF, we would use the Win2PDF Admin Utility to set the "Content Based Naming Search Word" to "Paper #:". After that, we would enable the Auto-name feature, check the "User Defined" option, and set it to %PDFAutoNameContentSearch%.pdf. When the document is printed to the Win2PDF printer, the content based naming feature automatically names the PDF "194094.pdf" based on the contents of the document.
If you print a document that does not contain the search word when the content based naming is enabled, the PDF file is named with "%PDFAutoNameContentSearch%" in the file name.
Content based file naming cannot be used when PDF encryption is enabled.