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Navigation: How To Articles > Automating Win2PDF with Microsoft Power Automate Desktop

How To Print To PDF Using Power Automate Desktop

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The easiest way to automate Win2PDF using Power Automate Desktop is to use the "Print Document" action from the "System" menu.

 

power-automate-desktop-system-print-document

 

When you drag the "Print Document" action onto a Power Automate "flow", you're prompted to enter a document to print.

 

power-automate-desktop-print-document-action

 

 

You can either select a filename, or use a variable for the file name ({x}). The "Print document" action prints to the default printer, so you should drag the "Set Default Printer" action before the "Print Document" action in the flow.

 

 

power-automate-desktop-set-default-printer-action

 

The simple "flow" should look like:

power-automate-desktop-simple-print-document-flow

 

When you run this "flow", the Win2PDF printer will prompt for the name of the PDF file. If you want to avoid this, you can enable the Win2PDF Auto-name feature.

 

You can combine these simple Power Automate Desktop actions with the Power Automate "Get files in a folder" action to convert all documents in a folder to PDF using Win2PDF.

 

power-automate-desktop-print-all-documents-in-folder

 

To use this "flow", copy the following into a new Power Automate Desktop flow:

 

System.SetDefaultPrinter PrinterName: $'''Win2PDF'''

Folder.GetFiles Folder: $'''C:\\Users\\Public\\Documents''' FileFilter: $'''*.docx''' IncludeSubfolders: False FailOnAccessDenied: True SortBy1: Folder.SortBy.NoSort SortDescending1: False SortBy2: Folder.SortBy.NoSort SortDescending2: False SortBy3: Folder.SortBy.NoSort SortDescending3: False Files=> Files

LOOP FOREACH CurrentItem IN Files

  System.PrintDocument DocumentPath: CurrentItem

END